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AutomationsEmail Actions

Email Actions

Sending an Email (from Decoder)

What it does: Sends email from Decoder’s system address (AWS SES). Best for automated notifications and system-generated emails.

Inputs

  • To (required) — Recipient email address(es). Comma-separated or list for multiple.
  • Subject (required) — Email subject line. Can include variables.
  • Body (required) — Email body (plain text or HTML). Can include variables.
  • CC (optional) — Carbon copy recipients.
  • BCC (optional) — Blind carbon copy recipients.
  • Attachments (optional) — Files to attach (from variables or file steps). Check product limits for size and count.

Outputs

Confirmation that the email was sent and identifiers for tracking or logging.

Output schema

  • messageId — Unique ID assigned by the sending system (e.g. SES message ID).
  • sentAt — Timestamp when the email was sent (ISO or epoch).
  • recipients — List or string of recipient addresses that were sent to.

Send Gmail Email / Send Office365 Email

What it does: Sends email from your authenticated Gmail or Office365 account. Keeps your email identity.

Inputs

  • To (required) — Recipient email address(es).
  • Subject (required) — Subject line. Can include variables.
  • Body (required) — Email body (plain or HTML). Can include variables.
  • CC (optional) — Carbon copy recipients.
  • BCC (optional) — Blind carbon copy recipients.
  • Display Name (optional) — Sender display name (e.g. “Jane <jane@company.com>”). Overrides default from the connected account if supported.
  • Attachments (optional) — Files to attach (from variables or file steps).

Outputs

Message ID and (for Gmail) thread ID so you can reference the sent message or thread in later steps.

Output schema

  • messageId — Unique ID of the sent message.
  • threadId (Gmail) — ID of the thread this message belongs to. Use for “reply in thread” or follow-up steps.

Using an Email Assistant

What it does: Uses AI to compose an email (draft or send).

Inputs

  • Instructions / Prompt (required) — What the email should say (e.g. “Thank the customer for their feedback and offer a call”). Can reference context variables.
  • Recipient context (optional) — Who the email is for (name, company, previous thread) so the AI can personalize.
  • Tone (optional) — Desired tone (e.g. professional, friendly, concise).
  • Length (optional) — Short, medium, or long. Affects how much the AI writes.

Outputs

The composed subject and body (and optionally sent confirmation if the step sends the email). Use for review or to pass to a “Send Email” step.

Output schema

  • subject — Composed subject line.
  • body — Composed email body (plain or HTML).
  • sent (if step sends) — Boolean or confirmation (e.g. messageId) when the step is configured to send.

Email Approval

What it does: Sends an approval request by email and pauses the automation until the recipient approves or rejects. Use for human-in-the-loop approvals when the approver is reached by email. Inputs typically include recipient(s), message body, and approve/reject options; output includes the decision and optionally the responder. See your step configuration for the exact schema.

Gmail – Create Draft, Retrieve Emails, Set Label

What it does: Gmail-specific operations: create a draft, retrieve emails from inbox/labels, or apply a label to messages.

Inputs

  • Operation — Which action: Create Draft, Retrieve Emails, or Set Label (dropdown or step variant).
  • Create Draft: To, Subject, Body (required). Optional: CC, BCC. Body can use variables.
  • Retrieve Emails: Inbox or Label (optional) — which folder/label to read. Max results (optional). Query (optional) — Gmail search query (e.g. “is:unread from:boss@company.com”).
  • Set Label: Message IDs (required) — which messages to label (from a previous step). Label (required) — Gmail label name or ID to apply.

Outputs

For Create Draft: draft ID and optional link. For Retrieve: list of email objects. For Set Label: success or per-message result.

Output schema

  • Create Draft: draftId — Gmail draft ID; url (if exposed) — link to open the draft.
  • Retrieve Emails: emails (array) — each with id, from, to, subject, body/ snippet, date, labels.
  • Set Label: success — boolean or count; messageIds — list of affected message IDs (if exposed).

Office365 – Create Draft, Retrieve Emails, Categorize

What it does: Office365/Outlook operations: create a draft, retrieve emails from a folder, or set category on messages.

Inputs

  • Operation — Which action: Create Draft, Retrieve Emails, or Categorize (dropdown or step variant).
  • Create Draft: To, Subject, Body (required). Optional: CC, BCC.
  • Retrieve Emails: Folder (optional) — e.g. Inbox, Sent. Filters (optional) — by from, subject, date. Max results (optional).
  • Categorize: Message IDs (required) — from a previous step. Category (required) — Outlook category name or ID to apply.

Outputs

For Create Draft: draft ID. For Retrieve: list of messages. For Categorize: success or per-message result.

Output schema

  • Create Draft: draftId — Outlook draft item ID.
  • Retrieve Emails: emails (array) — each with id, from, to, subject, body, date, folder.
  • Categorize: success — boolean or count; messageIds (if exposed) — list of affected IDs.
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